All staff have WebEx provisioned on their account. The following guide will walk you through using WebEx for video conferencing and virtual meetings. If you are having difficulty with any of the steps outlined in the guide, contact the Technology Services Center at (401) 341-7777 or tsc@salve.edu.

Learn more: How to use WebEx to host and/or join a meeting

OneDrive can be used to securely access and share files such as Word documents, PowerPoint slides or videos using the Microsoft cloud. All staff have 1TB of online storage in OneDrive for files and documents. The following guide will walk you through uploading documents into OneDrive and will show you how to share those files.

Learn more: How to use Microsoft OneDrive to upload and share files

How to upload files into OneDrive

1. Open a web browser, visit portal.office.com and sign in with your Salve Regina email address and password. If multifactor authentication is enabled for your account, you will receive a secondary challenge to verify your identity.
2. Click on the OneDrive icon.
3. To upload a file, click "Upload" in the menu bar on the top of the screen. Select "Files" or "Folders" if you wish to upload a folder. Locate the document or folder you would like to upload and choose "Open." You should now see the file or folder you have selected in OneDrive. Keep in mind that larger files may require additional time to upload. You will see a progress bar indicating the status of the file or folder being uploaded.

How to share files from OneDrive

1. Open a web browser, visit portal.office.com and sign in with your Salve Regina email address and password. If multifactor authentication is enabled for your account, you will receive a secondary challenge to verify your identity.
2. Click on the OneDrive icon.
3. Access the file you would like to share. Choose the document and select "Share" from the menu.
4. You should see the send link window. By default, the first option you will see is "Anyone with the link can view." There are several additional options available to you. Click "Anyone with the link can view" to reveal additional options for link settings.
5. After selecting your options, select "Apply."
6. Type the email addresses of the recipients and click "Send." The recipient will receive an email notification that a document has been shared with them. Once the recipient accesses the document, you will receive an email notification that the document has been accessed.

Explanations of link setting options:

• "Anyone with the link" gives access to anyone who receives this link, whether they receive it directly from you or forwarded from someone else. This may include people outside of your organization. Default recipient permission is read-only.
• "People in Salve Regina University" gives anyone in your organization who has the link access to the file, whether they receive it directly from you or forwarded from someone else. Default recipient permission is read-only. Editing permissions allowable.
• "People with existing access" can be used by people who already have access to the document or folder. It does not change the permissions on the item. Use this if you just want to send a link to somebody who already has access. Default recipient permission is read-only unless granted the ability to edit.
• "Specific people" gives access only to the people you specify, although other people may already have access. If people forward the sharing invitation, only people who already have access to the item will be able to use the link. Default recipient permission is read-only. Editing permissions allowable.
• "Allow editing" allows people to edit files and add or delete files in a shared folder. Recipients can forward the link, change the list of people sharing the files or folder, and change permissions for recipients. If you're sharing a folder, people with edit permissions can copy, move, edit, rename, share and delete anything in the folder. 5 Unchecking this box means that people can view, copy or download your items without signing in. They can also forward the link to other people. However, they cannot make change to the version on your OneDrive.
• "Set expiration date" means the link will only work until the date you set. After that, the link will be invalid, and you will need to create a new link for users requiring access to your file or folder.
• "Set password" means that when a user clicks the link, they will be prompted to enter a password before they can access the file. You'll need to provide this password separately to users. Determine the option that best fits your scenario and sensitivity of data you are sharing.

Cisco AnyConnect is the VPN client software that Salve Regina uses for remote access.

Learn more: How to connect to Salve Regina's VPN network

• Open the Cisco AnyConnect application. The application may be on your desktop or in the start menu in the Cisco folder. If you can't find the application, email tsc@salve.edu or call (401) 341-7777.
• Once the application is open, the VPN window should be visible on your screen. If this is your first time opening AnyConnect, you may have to type in the server address: remote.salve.edu.
• Once the address has been typed in, click "Connect."
• A window should pop up and prompt you for your Salve Regina credentials. Enter them and click "OK" when finished.
• At this point you should be successfully connected to Salve Regina's network. Please verify your connection in the system tray.
• Now that you are connected to the network, the last step is running your SRU_CONNECT script that is located on your desktop. This allows you to have access to your share drives while connected to VPN. If you forget to run your SRU_CONNECT script, you will not be able to access your shared drives until you run the script. It is important that you run the script at any point after you have established a successful connection to Salve Regina's network.