Using the WebCT Email Tool
Topics covered:
Sending a Message
Ÿ Select the email tool
Ÿ Click on Compose message
Ÿ
Send to
o Click on Browse button next to Send to box.
o This opens the Select Recipient window.
o Select name of person to receive message. If sending to more than one person, hold down the Ctrl key while clicking on names
o Click on Select button
Ÿ
Enter a subject
Ÿ
Type message
Ÿ To avoid scrolling, you can resize the message box.
o Click on arrow at drop down box next to height of edit area.
o Select number of lines.
o Click on Resize button.
Ÿ Adding an attachment
o Click on Browse button next to attachments
o Navigate to file on your computer
o Select file. Click Open
o Click Attach file button in WebCT.
Ÿ Removing an attachment
o If you accidentally add the wrong file, click in the box in front of the file name, then click the Remove Attachment button.
Ÿ
Use the Preview button to see the email as it
will be sent. Once an email is sent, it cannot be edited or recalled.
Ÿ Use the Save Draft button to save the email to be sent at a later time.
o To edit a draft, click on title in Draft folder. Email opens in new window.
o Click Edit button.
o Edit draft and click Send button to send email.
Ÿ Click the Send button to send an email.
Reading Messages
Ÿ Click on Inbox
Ÿ Click on title of email
Ÿ Email opens in new window
Ÿ Click on Reply to reply to the sender of the message. Attachments are not included in this option.
Ÿ Click on Forward to forward message to another member of the class. Attachments are included.
Ÿ Click on Quote if you want to send a message with this message quoted in it. Attachments are not included in this option.
Ÿ Click on Download to save the message to your hard or floppy disk.
Ÿ To access an attachment
o Click on See Attached. This opens the attachment window
o To open, click on file name
o To save to disk, click in circle in front of name, then click the Download button.
Ÿ Use Previous Message or Next Message icons to move through your email without returning to the email main screen.
Managing Messages
Ÿ Select option from message options at bottom of screen. (There is a link at the top of the Folder board to jump you there quickly when the page fills up with messages.)
Ÿ To move message to a different folder:
o Click in box in front of messages you would like moved
o Click in drop down box next to Move to and select folder name
o Click Go button
Ÿ To compile messages
o Click in box in front of messages you would like to compile into one file
o Click Compile button
Ÿ To change status of message
o Click in front of message
o Click on Mark as unread or Mark as read button
Ÿ To delete selected messages
o Click in box in front of messages you would like deleted
o Click Delete button
Managing Folders
If you need to organize your email beyond the typical inbox/outbox, you can create folders.
Ÿ Go to the Actions menu on the main email page
Ÿ To create a folder
o Under Options: Folders click on Create folder button
o Type in folder name
o Click Create button
Ÿ To delete a folder
o Click radio circle in front of folder name
o Under Options: Folders click Delete folder button
Ÿ To delete all messages from a folder
o Go to Actions menu on main email page
o Click in front of folder name
o Under Options: Messages, click on Delete messages button
WARNING: the Delete all messages button at the bottom of the Actions menu deletes every message out of every folder.