International Programs & Study Abroad

STUDY ABROAD DOCUMENT PACK

All Study Abroad forms are normally distributed as a packet by the International and Multicultural Programs office. Depending on your choice of study, the IMPO will assign your deadline. The forms below are for your information, or you can also download them if you need a replacement copy.

DIRECTIONS/CHECKLIST FOR STUDY ABROAD APPLICATION PACKET

1. Transcript Request Form

Complete and sign this form. It must be brought IMMEDIATELY to the Office of International Programs. It grants permission to obtain a sealed copy of your official transcript to be forwarded to the university where you wish to study abroad. The IMPO Secretary will then request your transcript from the Registrar’s office, making it available when it comes time to mail it in with your application.

2. Passport

You must have a current, valid passport to study abroad. If you already have one, be sure that it will not expire during the time you are studying abroad and that it is valid for six (6) months AFTER you return. The process to obtain a new or renewed passport must start NOW (government processing can take 8-12 weeks!). The IMPO can provide you with an application, or you can go online to download an application at (http://travel.state.gov/passport/passport_1738.html). You can get reasonably-priced passport photos taken at the local CVS store in Newport.

Reminder: Many programs require you to note your valid passport number on their application and/or their countries require you to have a passport BEFORE you can apply for a Student VISA (see step #15 below). Applying for a Student VISA is also a lengthy process - so plan accordingly.

3. Passport Photocopy

Once you have a valid passport, please make two (2) legible copies of the photo page and bring them to the IMPO. It’s also a good idea to make enough extra copies to place inside each of your suitcases.

4. Assumption of Risk and Release

You must read and sign this form, then take/send it to your parent(s)/guardian(s) to acknowledge. They must sign their portion in the presence of a notary public, who will sign, stamp and emboss it with an official seal. Have your parent(s)/ guardian(s) return the original (not photocopy) to you.

5. Participation Agreement

This is a legal document which must be read and signed by you and your parent(s)/guardian(s). Both of your signatures must also be witnessed. It is not necessary to have this Participation Agreement form notarized. Return the original (not photocopy) to the office.

6. Statement of Medical Coverage Form

It is necessary to have insurance when studying abroad. Some universities abroad will require additional insurance. If you are under 21, your parent(s)/guardian(s) must complete this form (take/send it to your parent(s)/guardian(s), along with the Release and Indemnification Form above). It is NOT necessary to have this Statement of Medical Coverage form notarized.

7. Academic Approval / Plan of Study Projection (special yellow form - available in the IMPO)

You must declare your major and you and your Departmental Chair must complete and sign Part I of the Study Abroad Academic Approval Form. Then you must call Extension 2124 to make an appointment with Tracy Nowak in Academic Advising where you will complete and sign Part II of the Study Abroad Academic Approval Form. At this appointment you will also complete the Plan of Study Projection Form which is found on the back side of this yellow form.

8. Reference 1 Form

Give this form to a Salve Regina faculty member. Make sure you note your packet deadline where indicated. Have this person return Reference 1 directly to George Antone, Director, International and Multicultural Programs, Gatehouse.

9. Reference 2 Form

Give this form to another SRU Faculty member, a former teacher, employer or volunteer supervisor. Make sure you note your packet deadline where indicated. Have this person return Reference 2 directly to International and Multicultural Programs, Gatehouse, Salve Regina University, 100 Ochre Point Avenue, Newport, RI 02840.

10. Dean of Students Clearance Form

You must bring this form to John Quinn, Dean of Students in Miley Room 118.

11. Business Office Clearance Form

Before studying abroad, you must fulfill all your financial obligations to Salve Regina University. Go to the Business Office (located on the second floor of Ochre Court) to have a member of the business office complete this form.

12. Financial Aid Clearance Form

In many cases your financial aid package is applicable to your study abroad experience. Make an appointment with a member of the Financial Aid Office (Ochre Court Room 309) to discuss your package and get your form signed.

13. Personal Essay

Please write a brief essay, two or more pages, describing your academic career and/or personal goals. How would your participation in a Study Abroad program contribute to these objectives? Make sure your name is typed on the top of each page. This essay will be read & reviewed by the IMPO staff.

14. Institution Abroad Application Form

You will have to complete an application form for the university abroad at which you want to study. In most cases these are special forms for study abroad students and they are different from the applications students would submit if they were applying to that university as a full-time student for four years. Check with the IMPO to obtain the correct application form. Complete your application and bring it back to the Gatehouse (don’t forget to include any fees!). Do NOT send your application directly to the institution abroad!

15. Appointment with Dr. George Antone

When all the above forms have been delivered to the Gatehouse, call Lisa Kotlen (ext. 2372) to make an appointment to go over all completed materials with Dr. Antone.

16. VISA Application

Some countries require that you obtain a Student VISA to study in their country. Before you can apply for a VISA, you must have a written acceptance from the institution abroad, along with a valid, current passport (see step #2). In some cases, applying for a VISA is very involved. The IMPO can provide you with an application, but it is YOUR responsibility to have it processed at the consulate.

17. Student VISA Photocopy

Before you leave for your semester abroad, we must have a photocopy of your Student VISA.

NOTE:
Once you have finished your studies abroad, don’t forget to request an official transcript before you return to the USA. The institution needs to mail it to: Dr. George Antone, International and Multicultural Programs, Gatehouse, Salve Regina University, 100 Ochre Point Avenue, Newport, RI 02840.