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ACADEMIC POLICIES & PROCEDURES Academic Honor Code Student Status
Class Attendance & Absence Procedure Transfer Credit and Advanced Standing
Graduation Requirements & Procedures Academic Progress & Evaluation
Grading & Grade Point Average (GPA) ACADEMIC HONOR CODE All students are expected to accept and abide by the values of honesty, integrity, and truthfulness in their academic pursuits. Sanctions for violations of academic honesty, such as plagiarism or cheating, are imposed by the course instructor and range from failure for the work involved to failure in the course. A record of violations and sanctions is maintained in the student's file. Repeated violations can result in dismissal from the university. Appeal is to the vice president for academic affairs or the vice president's designee. STUDENT STATUS Admission To The University All potential first-time students at Salve Regina University should contact the office of admissions. All students are subject to the provisions in the catalog which are in effect on the date of admission. Click here for admissions information. Non-Matriculated Students Non-matriculated students are those who have not completed the admissions process. Non-matriculated undergraduate students may earn up to 6 credits in this status. Non-matriculated graduate students may earn up to 9 credits in this status. These limits may not be exceeded without written permission of the respective academic dean. At the undergraduate level, non-matriculated students may register after July 1 for fall classes, and after January 1 for spring classes. Graduate students may register any time before the start of class. Full-time and Part-time Student Status Undergraduate students registered for a minimum of 12 credits in a semester are considered full-time students. Undergraduates who register for 11 or fewer credits are part-time students. For financial aid athletic eligibility, students need to be making satisfactory academic progress as described in the university catalog. At the graduate level, students registered for a minimum of 9 credits in a semester are considered full-time students. Graduate students who register for 8 or fewer credits are part-time students. Academic Load for Undergraduates Most baccalaureate programs are structured so that students may complete their requirements in four years of full-time study. A minimum of 40 courses supplemented by one-credit units for a total of 128 credits is required for the baccalaureate degree. Students normally complete five (5) courses with the possibility of doing one additional unit each semester. If a student registers for fewer than five courses a semester to enhance the possibility for academic success, the student will not be able to complete a baccalaureate program within the usual four-year period without some summer study. Alternatively, the student may spend an additional semester or year at the university. Although the normal course load for each semester is five (5) courses and a possible one unit course, a matriculated undergraduate student may maintain full-time status by registering for a minimum of four (4) courses (12 credits) each semester. An undergraduate student who wishes to register for more than five courses and two units must obtain written approval from the class advisor. Class Standing of Undergraduates Matriculated undergraduate students are classified as Freshman, Sophomore, Junior, or Senior according to the number of courses and credits completed (including one-credit units). Class standing guidelines are: Freshman 0-29 credits (0-9 courses) completed Special Undergraduate Students Students who have previously completed a baccalaureate degree program and wish to pursue a Salve Regina degree are classified as special students and must complete requirements in the major, prerequisites to such course work, and the general education requirements in religious studies. A minimum of thirty-six credits in course work at Salve Regina must be completed. CLASS ATTENDANCE AND ABSENCE Class Attendance Students are expected to attend all scheduled class sessions and to fulfill the requirements of each course as established by the instructor. Each instructor has the right to determine the norms for attendance as well as all other requirements for the course. Once the norms are announced by the instructor, students are obliged to abide by them. Class Absence Should extended illness or other serious reasons prevent class attendance for three days or more, students should notify the office of academic advising. Instructors are then notified. Although an absence may be explained, it remains the student's responsibility to make up any class work that has been missed. In the case of a minor illness or unforeseen circumstance that prevents a student from attending a class, the student must communicate this to the instructor by leaving a voice message on the instructor's telephone. Students who represent the university at an official function are obligated to notify the instructor and to be guided by the course policy and the instructor's advice.
TRANSFER CREDIT AND ADVANCED STANDING Transfer credit is awarded for matriculated students on the basis of official transcripts validating studies completed successfully at regionally accredited postsecondary institutions, when the course work is comparable to that of Salve Regina University and does not duplicate other courses for which credit has been granted. Qualifying grades at the undergraduate level are "C" or above (not "C-" or "Pass"”). At the graduate level grades of "B" or above are required for transfer. Qualifying credits earned prior to matriculation are received in transfer with no effect upon the grade point average. Courses that have been applied toward a prior baccalaureate or master's degree are not considered for transfer. Credit earned at institutions outside the U.S. is evaluated on a case-by-case basis, taking into account all factors deemed necessary including appropriate national recognition of institutional quality. Undergraduate students accepted with transfer credits are classified as freshman, sophomore, junior, or senior according to the number of credits accepted in transfer. After matriculation, undergraduate students who desire to study at another institution must secure approval in advance, as follows:
Second degree students are special students admitted on the basis of a previous baccalaureate degree. Since the prior degree is a requisite for admission, credit is not transferred from that degree. However, transfer may be considered when the special student completes appropriate studies at another institution beyond the baccalaureate, which satisfy Salve Regina course requirements. Transfer credit for special students does not reduce the university residency requirement below 36 credits.
The university grants academic credit to students of superior ability who have acceptable scores in the Advanced Placement Tests given by the College Board. Advanced standing and the actual number of credits to be granted are determined by the university after a review of the applicant's record and acceptable test scores. Click here for a detailed listing of qualifying APP test scores and courses for which credit may be granted.
The university grants credit to students who achieve acceptable scores in the Higher Level and Standard Level courses of the International Baccalaureate (IB) Program. An official transcript of International Baccalaureate studies is required before a final decision on IB credit can be rendered. Undergraduate students receive IB credit in two curricular categories:
core curriculum and free elective. Credit may be applied to a major
or minor only on the favorable written recommendation of the appropriate
department chair. Specific credit determinations for each student are
made on a case by case basis by the transfer credit specialist in the
office of academic advising, employing the credit guidelines below.
IB credit may not duplicate other credit granted, for example AP, CLEP,
or transfer credit. The following table provides general guidelines
for use in evaluating IB transcripts.
College Level Examination Program (CLEP) Matriculated undergraduate students who have developed competence in basic subject areas may demonstrate their proficiency by taking the CLEP examinations and receive credit for acceptable scores on CLEP tests offered by the College Board. Transfer students may receive credit from CLEP examinations taken prior to enrollment at the university provided that their scores meet Salve Regina University standards. Students will not be awarded duplicate credit for areas in which credit has previously been granted. Click here for a detailed listing of qualifying CLEP exam scores and courses for which credit may be granted.
GRADUATION Graduation Requirements -- Undergraduate Programs To qualify for graduation, undergraduate students must meet the following requirements:
Graduation Procedures -- Undergraduate Programs Candidates for all degrees must file for degree before the deadline. Students intending to graduate at the next university Commencement must submit a completed File for Degree form in the office of the registrar no later than the end of the fall semester. Upon submission of the form, the candidate is expected to have submitted:
Graduation Requirements -- Graduate Programs To qualify for graduation, candidates must be fully matriculated into their respective graduate programs and complete all requirements with a minimum grade point average of 2.70. Graduation Procedures -- Graduate Programs Candidates intending to graduate must submit a completed File for Degree form in the office of the registrar prior to Commencement . All program requirements must be complete before conferral of the degree and participation in Commencement ceremonies. Where applicable the following documents must also be on file prior to graduation:
Commencement: Participation in Ceremonies Baccalaureate degree candidates who will have no more than six credits to earn after the May Commencement date, and who will complete their final degree requirements during the summer, may qualify to participate in graduation ceremonies along with those who will graduate in May. Such students are subject to the same deadline to file for degree: the end of the prior fall semester. All credits to be applied toward the degree must be completed by September of the same year in which the degree is awarded. Failure to complete all pending requirements in the allotted time will result in the requirement to re-file for the degree. Candidates for all other degrees must complete all degree requirements before participating in graduation ceremonies. ACADEMIC PROGRESS & EVALUATION Good Academic Standing and Satisfactory Academic Progress - Undergraduate Full-time matriculated students are in good academic standing when they earn semester and cumulative grade point averages of at least 2.00 and successfully complete a minimum of eight (8) courses and twenty-four (24) credits each year. Part-time students in good standing earn four (4) courses and twelve (12) credits each year and earn the same grade point averages. To graduate, students must achieve a cumulative grade point average of at least 2.00. Recognizing, however, that the transition to college may be difficult, the university has established minimum standards indicating satisfactory academic progress for the first three semesters. Full-time students make satisfactory academic progress by achieving the following cumulative grade point average and course/credit criteria each semester.
Fifth-Week Evaluation Period To ensure that students receive appropriate academic advisement, faculty members are asked to submit the names of students whose performance in a course is below a C at approximately a third of the way into the semester. The fifth week warning is a marker of current achievement and not a predictor of final success. Students are notified by mail that they have received a warning. They are encouraged to seek extra assistance from the instructor or from the Academic Development Center. Students who receive three or more warnings are scheduled to meet with their class advisor to discuss strategies for improvement. Grade Report Evaluations for Undergraduates At the end of each semester the academic review committee evaluates the grade reports of students who are not in good academic standing or whose semester GPA is below where it is expected to be. The severity of the situation may affect the student's registration for the subsequent semester or continuance at the university. Meetings with the class advisor are recommended or required as per the assigned status. A description of recommendations or continuance criteria are mailed to the student. Academic Warning When undergraduate students earn a semester GPA under 2.00, they are subject to academic warning. The academic warning alerts students to correct their performance before a more serious situation develops. First and second year students making satisfactory academic progress also receive warnings because they have yet to achieve good academic standing. Academic Probation Third year undergraduates and on who are not making satisfactory progress are placed on academic probation. Students who fail to achieve satisfactory progress after the probationary semester may face more serious action. Financial aid is not available until the student resumes good standing or satisfactory progress. Appeals for an extension of aid for one semester, based on mitigating circumstances, may be made to the drector of financial aid. The appeal must be made in writing within two weeks of being notified of ineligibility. Academic Sanction Academic sanction, a more serious level of probation, is assigned to undergraduates who fail to achieve their appropriate standing after a probationary semester and to students who do not meet the requirements for satisfactory academic progress. They enroll in fewer than five courses and retake previously failed courses as soon as possible. They may be required to repeat courses in which they received a D. The sanction allows students more time to dedicate to their studies. Repeating courses makes it possible to improve the cumulative GPA to appropriate levels most quickly. Their class advisor plans the courses and meets with students periodically during the semester. Academic Suspension Students whose academic status is sufficiently grave to warrant the termination of study may be suspended. Before reinstatement, these students must provide evidence of having successfully completed (earning grades as assigned in the suspension letter) at least twelve (12) credits in one semester in college-level work. They must also demonstrate that the deficiencies that caused the suspension have been corrected. Students contact their class advisor to request reinstatement after successful completion of the reinstatement criteria. These students are subject to the departmental and core curriculum requirements in effect at the time of reinstatement. Academic Dismissal Academic dismissal is the final action for failure to perform satisfactorily. Students may not return to the university after dismissal. GRADING SYSTEM & G.P.A. The university employs a 4.0 scale grading system with plus/minus increments reflected on transcripts as follows. Undergraduate grades calculated in the GPA:
Graduate level grades calculated in the GPA:
Grades excluded from the GPA:
Other grading codes:
Grade Point Average (GPA) Computation The GPA is determined by dividing quality points by quality credits. Undergraduate courses may be repeated with the lower grade excluded from the GPA and duplicate credits excluded from the cumulative total. Specific exceptions in which the credits of duplicate course numbers accumulate toward graduation (notably certain visual and performing arts courses) are identified in the university catalog. Resolving Grade Questions If a student has questions about a grade, s/he should discuss the matter with the course instructor. If questions remain, they should be addressed to the department chair and after that, if necessary, to the respective dean for undergraduate or graduate studies. Withdrawal Grades Permission to withdraw from a course must be obtained from the instructor and the class advisor before the deadline stipulated in the Academic Calendar. Graduate students contact the office of graduate studies directly. Withdrawal forms are available in the registrar's office. If timely permission is obtained, a grade of W is assigned, with no effect on the GPA. If a student stops attending class without obtaining permission to withdraw, or withdraws after the deadline for withdrawing from a course without penalty, a grade of WF is assigned. The effect of the WF grade is the same as an F grade in the cumulative GPA. Click here for information on tuition and refunds in the event of course withdrawal. Incomplete Grades All requests for incomplete grades must be written and must be received by course instructors on or before the scheduled final examination for the respective courses. Incomplete grades for undergraduates may not continue beyond one semester. The student may request an incomplete for academic reasons (unanticipated difficulty in obtaining research materials, failure of a critical experiment, etc.) or for certain nonacademic reasons, such as illness. Upon approval by the instructor, a Report of Incomplete Form shall be signed by the student and the instructor and submitted to the registrar's office. UNIVERSITY GRIEVANCE PROCEDURE The university Grievance Procedure is published in the Student Handbook. Students are responsible to read the policy and adhere to the spirit of its guidelines. Students should attempt to resolve situations before pursuing a formal grievance. Pursuit of a formal grievance is required before students seek legal redress or legal relief from university policy. ADDRESS CHANGES & CHANGE OF NAME Each student is responsible to notify the registrar's office in writing whenever a change of address or change of name occurs. Forms are available for this purpose in the registrar's office, McAuley Hall 205. Address change notices may be sent by mail or faxed to the registrar's office at 401-341-2996. RIGHT TO CHANGE NOTICE Salve Regina University reserves the right to change without notice any statement in this document concerning, but not limited to, rules, policies, tuition, fees, faculty, curricula, and courses. This document is not a contract or an offer of a contract.
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