The office of the registrar is the university's center for student
registration and academic records, and serves as a one-stop location
where students can handle many details related to their student accounts
and financial aid. The office of the registrar is conveniently located
on the second floor of McAuley Hall, close to academic advising.
In addition to registration, friendly and competent
staff are cross-trained to help students take care of tuition payments
and get up-to-date information on financial aid. A summary of the services
provided for students includes:
Academic Calendar
The university operates on a semester calendar, with
traditional courses scheduled for 15 weeks of instruction per semester
including examinations. The calendar includes compressed sessions in
which courses are offered during shorter periods of time, with credits
awarded in traditional semester units. Click here for the calendar of
a specific academic year, including start and end dates for each semester, holidays, academic deadlines, and Commencement.
Class schedule
for current semester
View
course offerings online.
Student Identification
A valid university ID card is required to use resources
such as the academic computer Labs, the university library, and to attend
some university functions. Obtain a valid ID in the office of safety
and security in Miley Hall (lower level) from 8-6 pm during the first
five work days of each semester and from 8- 5 pm the rest of the semester.
In order to be eligible for a valid I.D, students must
register for courses in the term for which ID is valid and satisfy all
financial obligations to the university. Note: A $25.00 replacement
fee is charged for lost IDs.
ACCESSIBILITY OF PROGRAMS AND SERVICES
In compliance with the Americans with Disabilities
Act, Salve Regina University is committed to making its services and
programs accessible to all students.
Two offices coordinate assistance to students requesting
special accommodations. Students with different learning styles who
require special accommodations should contact the assistant director
of the academic development center and complete an Academic Development
Accommodations Request Form.
Students who need physical accommodations should contact
the dean of students' office and provide current documentation of their
needs well in advance of their arrival on campus so that appropriate
measures may be taken to provide access to necessary programs: dean
of students, Miley Hall, Salve Regina University, 100 Ochre Point Avenue,
Newport, Rhode Island 02840, (401) 847-6650, extension 2206. If a student's
needs change, the dean of students should be notified immediately.
The university helps disabled students with admission,
registration, financial aid and bursar procedures, by scheduling courses
in accessible academic buildings, by providing appropriate housing,
and by providing information about laws, regulations and rights as they
pertain to students with disabilities. Faculty and staff make reasonable
accommodations to provide services to students with disabilities.
VOTER REGISTRATION
The Higher Education Act (Amendments of 1998) requires
the university to make a good faith effort to distribute voter registration
forms to all enrolled students.
It is widely recognized that, unfortunately, the United
States has the lowest voter participation rate of all of the major democracies
in the world, but studies show that registering voters is the key to
increasing turnout. It is important that you exercise your right to
vote.
Students are strongly encouraged to connect online
with the Federal Election Commission, National Mail Voter Registration
information. Students who wish to register to vote may simply click
on the state name and review voter eligibility requirements. The website
is http://www.fec.gov/votregis/pdf/interim.htm
Some states, including Rhode Island, do not currently
accept computer printout copies of the voter registration forms. Residents
of Rhode Island need to contact the state election official at the address
listed at the bottom of the online state instructions page, or as follows:
Federal Election Commission
Rhode Island State Board of Elections
50 Branch Avenue
Providence, RI 02904-2790
Phone: 401-222-2345
FALSIFYING EDUCATIONAL RECORDS
Tampering with educational records such as transcripts, grade
reports, and diplomas is against the law. Among criminal offenses of
the State of Rhode Island is Chapter 58 of Title 11, which states in
part, "A person shall not use, offer, or present as genuine a false,
forged, counterfeited, or altered transcript, diploma, or grade report
of a postsecondary educational institution." This section is but one
example of state and federal laws making it illegal to engage in fraudulent
activity with educational records. Penalties for violating such laws
can include substantial fines and/or imprisonment.
REGISTRATION POLICIES & PROCEDURES
All students must register for courses to be enrolled.
Students are responsible for adhering to the registration instructions
and information as published in the schedule of classes. The timetable
for registration is published in the schedule of classes each semester.
All potential first-time students, whether full or part-time, should
contact the admissions office before registering. Students must satisfy
all financial obligations before they are permitted to register.
Students may drop and add courses without academic
penalty during the time indicated in the academic calendar. If a student
has not officially dropped a course or received an approved course withdrawal
by the completion of the semester, the instructor must submit a final
grade for the student. Registration guidelines for undergraduate and
graduate students are outlined in the following sections.
Registration Guidelines - Undergraduate
In order to register, students must have clearance
from the business office, financial aid, health services, and academic
advising. Persons who are not current Salve Regina students must contact the
admission office before registering. Undergraduates need to register
in 6 easy steps:
1. Select appropriate courses:
- Satisfy your major, minor, or general education
requirements.
- If any courses have prerequisites, make sure they
are already satisfied.
- Take courses at your appropriate academic level.
For example, Freshmen and Sophomores should select courses numbered
in the 100 and 200 series.
- Select labs whenever necessary for lecture courses.
2. Complete necessary forms:
- Print complete information as required on the registration
form.
- For independent study and internship, complete the
special forms required, and present them at the time of registration.
3. Visit your faculty advisor and obtain her/his
signature on the registration form.
4. Visit your class advisor in McAuley Hall to validate your registration
form. Class Advisors are ready to help select alternative courses when
there are difficulties, such as in the case of classes that are already
full.
5. Visit the registrar's office in McAuley Hall to deliver your completed
registration form and any other required documents.
6. Complete your registration before the published deadline each semester
to avoid costly late fees. Non-matriculated
undergraduates register during the first week of class, not before.
Audit course registrations will be accepted starting the first
day of class, not before.
Registration Guidelines - Graduate Students
Graduate students must have clearance from the business office
in order to register. Graduate students register in the office of the
registrar in McAuley Hall, whether in person, by mail or by fax. Although
graduate students who are not able to register in person may submit
a registration form by mail or fax, there is no guarantee of enrollment
in requested classes until the form is validated by the registrar's
office. Incomplete and illegible forms are invalid and will be returned
to the sender with NO further action by the office of the registrar.
Be sure to include payment for tuition and all appropriate fees by check
or Visa/MasterCard. Mail registration form and payment to: Office of
the Registrar (McAuley 205), Salve Regina University, 100 Ochre Point
Avenue, Newport, RI 02840. The fax number is 401-341-2996. Graduate
students can download a registration fax form: [PDF]
or [HTML].
Dropping & Adding Courses
Students are permitted to drop and add courses
during the first week of classes during specific dates published in
the university catalog and the schedule of classes each semester. All
students are responsible to follow the official Drop/Add procedure published
in the schedule of classes. Failure to drop a class within published
deadlines may result in a failing grade; failure to add a course within
published deadlines may result in lost credit.
Published deadlines for dropping and adding courses
each semester are published in the schedule of classes and the university
catalog. The deadlines are strictly observed, and students are cautioned
to take great care to inform themselves before the semester starts.
Persons in doubt should consult these publications before the start
of the semester or contact the office of the registrar. Check
specific dates in the Academic Calendar.
Auditing Of Courses
Students in good academic standing may audit courses, i.e.
register courses for non-credit. Students may register a course as audit,
or change from audit to credit, or vice-versa, only during the drop/add
period the first week of classes. No academic credit is granted for
audited courses, and on successful completion a grade of "AU" (audit)
is recorded on the transcript. For undergraduate courses, auditors must
fulfill course requirements except for the final examination; For graduate
courses, audit requirements are determined by the instructor. At both
levels, failure to satisfy the course requirements for auditing is a
ground for removal of the audited course from the student's record.
STUDENT ACADEMIC RESPONSIBILITY
Student Responsibility
Students are responsible to be aware of courses and credits
they earn, and to monitor courses and credits they need to complete
their degrees. They are also responsible to know and follow university
policies and procedures that guide registration and their academic progress.
These are available in the university catalog and are updated regularly
in the schedule of classes published for each registration period. Undergraduate
students are periodically reminded of these matters by the academic
advising office and through meetings with their faculty, departmental,
and class advisors. Students receive a copy of their advising record
at their orientation and another at the time they apply for a major.
Students easily monitor their progress by recording courses when they
register and when they receive grade reports.
Course Selection
Course selection is important because when the enrollment limit
is reached for a class, it is closed and other students cannot register
for it. Students need to plan their course selections carefully after
reviewing the requirements for their major (and prerequisites), their
general education courses, and the balance of credits from free electives.
University policies for completing degrees in a timely fashion, including
the full-time tuition course-allowance, are to be followed. If a student's
registration is affected by concerns such as work schedules, athletics,
health concerns, internships and the like, be aware that options are
limited to open courses and sections. Students finalize their class
schedules when they register.
Academic Progress
Students are responsible to be proactive when selecting courses
in consultation with their faculty or departmental advisor in order
to complete their degree requirements. Baccalaureate degrees require
128 credits. Students who plan to complete their degree in four years/eight
semesters must earn an average of 16 credits per semester. When students
vary from this rate, in order to graduate in four years, they need to
make up the difference with summer school or a maximum of three courses
at another institution. Otherwise, they will need additional time at
Salve Regina beyond four years. Get more information
on policy related to academic progress and evaluation.
Registration Schedule/Course Availability
Students register based on class standing, that is, by the
number of completed credits, not the number of years in attendance.
Therefore students with higher class standing have higher registration
priority with greater course availability provided, of course, that
they register at their scheduled time. Freshmen, however, still have
a wide variety of course options at their level. Within classes, the
alphabetical order for registration changes each semester.
Athletes and Registration
Regular registration guidelines apply to all students. The
university attempts to accommodate athletes' class schedules to avoid
classes that may conflict with practice times when possible. However,
there is no guarantee that all conflicts with practice times can be
resolved.
Registration Holds
In order to register, all students must have clearance from
the business office, financial aid, health services, and academic advising.
Students who have a "hold" placed by one of these offices are notified
by mail in advance, so they may make arrangements to remove the hold
prior to the scheduled registration period. In the event that a hold
is removed later, students are limited only to courses and sections
where enrollment availability exists. Removal of a hold does not change
the policy that prevents students from registering for closed courses.
Other students may have already been closed out of the same courses.
The importance of removing holds prior to scheduled registration is
critical. Being unable to register for a course could have an impact
on one's graduation date.
Last Day to Register: Class Attendance
After the last date to change semester registration, students
may not add classes or register. Students who are not registered by
this deadline may not attend classes. See the academic calendar for
specific dates. Students are responsible to make up any work missed
when they begin attending a course after its first meeting.
Change of Registration / Dropping and Adding Courses
The academic advising office reminds all undergraduates that
the first few days of each semester (see the academic calendar for specific
dates) allow for a change of schedule only when mitigating circumstances
have developed after the initial registration. Registration options
include only those courses where space is still available. An instructor's
permission does not guarantee entry into courses: all drop/adds must
be approved by the class advisor in the academic advising office (McAuley
Hall). University policy requires other considerations, among which
are other open sections, other required courses or free elective courses,
and other applicable possibilities.
TUITION AND FEES
Get information on university tuition and fees.
WITHDRAWALS & REFUNDS: UNDERGRADUATE & GRADUATE
Withdrawal from a Course -- Undergraduate
To withdraw from a course after the drop deadline, report to
the office of the registrar (McAuley Hall, second floor) to obtain a
Course Withdrawal Form. Complete the form, obtain the instructor's signature,
bring form to the class advisor in the academic advising office for
approval, and deliver it to the office of the registrar. Time is of
the essence, both for tuition refunds and for "W" grades which do not
negatively affect the GPA. The deadline for withdrawing from a course
without penalty of failure is published in the academic calendar. Contact
the office of academic advising as soon as you decide to stop attending.
If your withdrawal means your credit load is reduced below full-time
status, pro-rated refunds are available according to the published schedule.
Refunds apply to tuition only; fees are non-refundable.
Withdrawal from a Course -- Graduate Students
To withdraw from a course after the drop deadline, provide
written notice to Priscilla Escajeda in the graduate studies office
located on the third floor of McAuley Hall. Time is of the essence for
tuition refunds. Deliver your notice in person, by mail, or fax to 401-341-2973,
or e-mail to escajedp@salve.edu.
Do this as soon as you decide to stop attending, because refunds are
based on the date written notice of withdrawal is received by the office of graduate
studies. Pro-rated refunds are available according to the published
schedule. Refunds apply to tuition only; fees are non-refundable. See
refund policy for details. Graduate extension courses have a separate
refund policy; contact the graduate extension office for details at
1-800-637-0002 or sruext@salve.edu.
TRANSCRIPT REQUESTS
All transcript requests need to be in writing and personally
signed by the student. Issues related to privacy mean we are not able
to accept E-Mail transcript requests. Send your letter to the office
of the registrar of Salve Regina University, at Newport, RI 02840. Or
you may FAX your request to area code 401-341-2996.
Transcript requests must include student name, social
security number, and dates of attendance. Indicate the exact address
where you want your transcript sent, and a phone number where we can
contact you about any questions. If your name has changed, please include
both names. Transcript requests must be personally signed by the student.
Official transcripts are processed within 5 to 6 working
days and cost $5 for each copy. Include your check with your letter.
Or, if you fax your request, include your Visa or MasterCard information.
We need to know the type of card, card number, cardholder name, and
expiration date. You may also ask us to fax an unofficial transcript
for a $10 charge. Fax transcripts are always treated as unofficial.
Download a Transcript Request Form: [PDF].
Transcript Copies -- Other Schools
Student academic transcripts and other documents received
from other institutions are the property of Salve Regina University
and under the control of the registrar's office. Under the Family Education
Rights and Privacy Act of 1974, as amended (FERPA), all students have
the right to view documents in their file, but the university is not
required to provide copies nor allow students to make copies.
To obtain copies of transcripts and source documents
such as test scores from other institutions, students must contact the
originator of those records, because the university does not copy transcripts
of other schools for student use. Students should contact the registrar
of the original institutions directly. Following FERPA regulations that
protect the privacy of students, most schools require transcript requests
to be written and signed by the student, and most require financial
obligations to be satisfied before providing transcripts. Transcript
fees vary; anyone requesting such manuscripts may want to telephone
beforehand to find out the current rate at each school.
ADDRESS CHANGES & CHANGE OF NAME
Each student is responsible to notify the office of
the registrar in writing whenever a change of address or change of name
occurs. Forms are available for this purpose in the office of the registrar,
McAuley Hall 205. Address change notices may be sent by mail or faxed
to the office of the registrar at 401-341-2996.
Download Change of Address form to change your
name or address: [PDF] or [HTML].
VETERANS' BENEFITS
Salve Regina University is approved for veterans benefits.
Contact your local V.A. office or phone 1-888-GI-BILL (1-888-442-4551)
for assistance. Enrollment certification forms are processed in the
office of the registrar, McAuley Hall 205 (telephone 401-341-2943).
OFF-CAMPUS LOCATIONS
St. Mary Academy Bay-View
Address: 3070 Pawtucket Ave, East Providence, RI.
Telephone: 401-434-0113.
FROM NEWPORT - Go North from Newport on routes 138A,
138, and 24 to 195 West. Go West on 195 to East Providence Exit #6 (Broadway)
and turn left. Go through the underpass & through traffic signal (Warren
Ave); stay on Broadway to Veterans Memorial Parkway. Turn LEFT onto
Veterans Memorial Pkwy (curving, scenic road); continue through traffic
signal at Bradley Hospital. St. Mary Academy is located at the next
traffic signal (about ΒΌ mile). Turn left into the campus, then turn
right to head for the parking area.
FROM PROVIDENCE or the WEST SIDE OF NARRAGANSETT BAY
- Take 95 to the 195 connection and head East. Take 195 East to Exit
#4 (Taunton Avenue/Riverside) and bear right for Riverside; as you bear
right you will come into the Veterans Memorial Parkway, and follow the
directions above.
Non-Discrimination
Salve Regina University does not discriminate on the basis
of age, sex, race, religion, color, national or ethnic origin, or handicap
in the administration of its admissions policies, educational policies
or financial aid programs.
Right to Change
Salve Regina University reserves the right to change without
notice any statement in this document concerning, but not limited to,
rules, policies, tuition, fees, faculty, curricula, and courses. This
document is not a contract or an offer of a contract.
