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WITHDRAWAL/LEAVE POLICY AND REFUNDS Undergraduate Student Course Withdrawal To withdraw from a course after the drop deadline, report to the registrar's office (McAuley Hall, second floor) to obtain a course withdrawal form. Complete the form, obtain the instructor's signature, bring the form to the class advisor in the academic advising office for approval, and deliver it to the registrar's office. Time is of the essence, both for tuition refunds and for "W" grades which do not negatively affect your GPA. The deadline for withdrawing from a course without penalty of failure is published in the academic calendar. Contact the academic advising office as soon as you decide to stop attending. If your withdrawal means your earned credit load is reduced below full-time status, pro-rated refunds are available according to the schedule below. Refunds apply to tuition only; fees are non-refundable. Graduate Student Course Withdrawal To withdraw from a course after the drop deadline, provide written notice to Bernadette Faria in the graduate studies office located at 51 Shepard Avenue. Time is of the essence for tuition refunds. Deliver your notice in person, by mail, or fax to 401-341-2973, or email to fariab@salve.edu. Do this as soon as you decide to stop attending, because refunds are based on the date written the graduate studies office receives notice of withdrawal. Pro-rated refunds are available according to the schedule below. Refunds apply to tuition only; fees are non- refundable. Graduate extension studies (GES) have a separate refund policy; contact the GES office for details. University Withdrawal Students who wish to withdraw from the university during a semester or at the end of a semester must do so officially by completing a withdrawal form and exit interview. Undergraduate students withdraw through the office of academic advising. Graduate students withdraw through the office of graduate studies. Both offices are located in McAuley Hall. Time is of the essence for pro-rated refunds of tuition and board fees; it is important to complete and submit the form as soon as the decision to withdraw is made. For refund policy and withdrawal procedures, note the details that follow and see the university catalog. Students who do not complete the required forms may be responsible for a full semester tuition charge. Students who receive financial aid must arrange for an exit interview with the director of financial aid. Financial aid awards are adjusted accordingly for the withdrawing student. The university may initiate a student's withdrawal when the student has not registered for two consecutive semesters without securing a leave of absence. University Refund Policy for All Students 1. A student who leaves the university during or at the end
of a semester shall not be charged for the next semester. However, if
the student has already registered for classes the next semester, the
student is responsible to drop the same classes before the next semester
starts, using the drop/add form in the registrar's office.
3. A student who is suspended, dismissed, or withdraws
when under investigation for misconduct shall not have tuition refunded
for the semester in which action is taken. Refunds of tuition will be calculated on the basis of time that has elapsed before the Academic Vice President has received the official request for withdrawal. All fees are non-refundable. The university reserves the right to charge an administrative fee for refunds of this nature. Refunds for Students Receiving Federal Financial Aid Students who receive Title IV Federal Financial Aid, such as Stafford Loans, Plus Loans, Perkins Loans, Nursing Student Loans, SEOG Grants or Pell Grants, are subject to repayment as mandated by the Federal Government. Up until the sixty percent completion of the semester, all Title IV Funds are repaid based on a strict prorata percentage of time completion over the entire semester. After the sixty percent completion date of the semester, all Title IV Funds are considered earned and are retained by the student. Refunds for Students Receiving University Sponsored Aid Students who receive university sponsored financial aid such as grants are subject to the same refund policy as tuition and room and board. Therefore, if a student is subject to a percent refund of tuition due to early withdrawal, the same percent of grant will be refunded to the university. The above calculation will be performed within 30 days after university withdrawal or 30 days after the university becomes aware of the student withdrawal. Financial Aid Refunds/Advances Periodically, a student's tuition account can have a credit balance due to an excess of financial aid (combination of grants and loans) over charges. This is usually a result of financial aid to be used for living expenses. When this occurs, the university complies with the refund policy as mandated by the federal government as it relates to Title IV funds. Once funds are disbursed (received by the university) to the student account, the university makes the funds available to the student by check usually by the next Monday after disbursement. This process does not require a formal request. However, the university will not advance anticipated (awarded not yet disbursed) financial aid to the student prior to the actual disbursement of funds. Tuition Overpayment Refunds All student refunds (that are not Title IV federal financial aid - see above) must be requested in writing and will be made payable to the student unless otherwise requested by the person responsible for the payment of the bill. If the credit balance is from a loan applied for by the parent, that portion of the overpayment will be refunded to the parent. Refund requests may take up to ten working days to process and will be mailed home unless requested otherwise. Please complete a STUDENT REFUND REQUEST [html | pdf] in the business office or download the form, fill it out, sign it and return to the business office. Tuition Refund Insurance The university offers a TUITION INSURANCE PLAN that
guarantees a tuition and room and board refund in cases of physical
illness (100% reimbursement) and mental illness (60% reimbursement)
anytime during the semester. This plan covers the academic year and
is independent of the university. Applications are mailed to all full-time
students during the summer. The premium for this insurance plan varies
from year to year but is generally approximately one percent of tuition
(commuters) or one percent of tuition/room & board (resident students)
and is billed and is payable each semester. You must enroll in the plan
before the first day of classes for the semester. Contact:
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