Withdrawal Policies and Refunds

Withdrawal Policies and Refunds

Undergraduate Student Course Withdrawal

To withdraw from a course after the drop deadline, submit a course withdrawal form to the Office of the Registrar. Time is of the essence, both for tuition refunds and for "W" grades, which do not negatively affect the GPA. The deadline for withdrawing from a course without penalty of failure is published in the academic calendar.

Graduate Student Course Withdrawal

You should submit a course withdrawal form to the Office of the Registrar as soon as you decide to stop attending. Refunds are based on the date the Office of the Registrar receives the withdrawal form. Refunds apply to tuition only; fees are non-refundable.

Withdrawal from a course appears on the academic transcript as a "W." You should be cautious about withdrawing from a course due to possible negative effects. Reduced credit loads usually cause additional time and/or expense to complete a degree, and full-time students who reduce their credit load below full-time status may jeopardize financial aid.

Withdrawal from the University

To withdraw from the University during a semester or at the end of a semester, complete a withdrawal form and exit interview. Undergraduate students withdraw through the Office of the Registrar, while graduate students withdraw through the Office of Graduate Studies and Continuing Education.

You should submit the withdrawal form as soon as the decision is made. The official date of withdrawal is the date the completed forms are submitted. If you do not complete the required forms, you may be responsible for a full semester tuition charge. If you receive financial aid, you must arrange for an exit interview with the director of financial aid. Your financial aid awards will be adjusted accordingly.

The University may initiate a student's withdrawal when the student has not registered for two consecutive semesters without securing a leave of absence.

University Refund Policy

If you leave the University during or at the end of a semester, and properly communicate this according to policy, you will not be charged for the next semester. However, if you have already registered for the next semester, you must drop those courses before the next semester starts, using the course adjustment form from the Office of the Registrar.

If you leave the University or change your enrollment during the first five weeks of the semester, you will be eligible for a tuition and room and board refund. If you are suspended, dismissed or withdraw when under investigation for misconduct, you will not have tuition refunded for the semester in which action is taken.

Refunds will be processed within 30 days after the University has received notification of your withdrawal.

Tuition refunds will be calculated based on the date the Office of the Registrar receives your withdrawal form. All fees are nonrefundable after the start of classes. The University reserves the right to charge an administrative fee for refunds of this nature.

Room refunds will be processed assuming another student can fill your vacated room. If the room cannot be filled, the University retains the right to enforce the terms of the student housing contract, which states that you are responsible for the entire semester room charge.

Refund Schedules

Campus-based, fall and spring semester, 15-week courses

  • 100 percent before classes begin.
  • 80 percent before the second week of the semester.
  • 80 percent before the third week of the semester.
  • 60 percent before the fourth week of the semester.
  • 40 percent before the fifth week of the semester.
  • 20 percent before the sixth week of the semester.
  • Nothing after the sixth week of the semester.

Campus-based "compressed" courses, seven weeks or fewer

  • 100 percent before classes begin
  • 80 percent before the 10th calendar day from start of course
  • 60 percent before the 16th calendar day from start of course
  • Nothing after the 15th calendar day from start of course

Campus-based summer courses and all eight-week courses

  • 100 percent before classes begin
  • 80 percent during the first week of class
  • 60 percent during the second week of class
  • Nothing after the second week of class
  • Weekend workshops: Nothing after a workshop has started)

Seven-week online courses

  • 100 percent before 5 p.m. on or before the first day the class begins
  • 80 percent before the 10th calendar day from start of course
  • 60 percent before the 16th calendar day from start of course
  • Nothing after the 15th calendar day from start of course

Refunds for Students Receiving Federal Financial Aid

If you received Title IV federal financial aid such as Stafford loans, PLUS loans, Perkins loans, nursing student loans, SEOG grants or Pell grants, you are subject to repayment as mandated by the federal government. Up until the 60 percent completion of the semester, all Title IV funds are repaid based on a strict prorated percentage of time completed over the entire semester. After the 60 percent completion date of the semester, all Title IV funds are considered earned and are retained by you.

Refunds for Students Receiving University-Sponsored Aid

If you received University-sponsored financial aid such as grants, you are subject to the same policy as tuition. Therefore, if you are entitled to a percentage of tuition due to early withdrawal, the same percentage of the grant will be refunded to the University. The above calculation will be performed within 30 days after University withdrawal or 30 days after the University becomes aware of your withdrawal.

Financial Aid Refunds/Advances

Periodically, your tuition account could have a credit balance due to an excess of financial aid (combination of grants and loans) overcharges. This is usually a result of financial aid to be used for living expenses. When this occurs, the University complies with the refund policy as mandated by the federal government as it relates to Title IV funds.

Once funds are disbursed (received by the University) to your account, the University makes the funds available to you through direct deposit, which you can sign up for through My Salve. If you are not signed up for direct deposit, the check will be mailed to your billing address. This process does not require a formal request.

The University will not advance anticipated (awarded not yet disbursed) financial aid prior to the actual disbursement of funds.

Tuition Overpayment Refunds

All refunds that are not Title IV federal financial aid must be requested through My Salve and will be made payable to you unless otherwise requested by the person responsible for payment of your bill. If the credit balance comes from a loan applied for by the parent, that portion of the overpayment will be refunded to the parent.

Refund requests may take up to 10 working days to process, and will be available through direct deposit or mailed home. Please complete a student refund request form and return it to the Business Office.